---
title: "Post-KYC Meeting with the POD"
description: "**Goal:**To engage with new POD applicants, understand their area and student demographics, and ensure they have the right learning setup and plan before launching. **Meeting Duration:** 1.30 Hours **Madhur’s Involvement:** Joins after 20 minutes --- **Part 1 – Initial Discussion…"
url: "https://www.apnipathshala.org/guide/post-kyc-meeting-with-the-pod/"
updated: "2026-03-05"
category: POD Operations for POD Leaders
---

# Post-KYC Meeting with the POD

**Goal:**To engage with new POD applicants, understand their area and student demographics, and ensure they have the right learning setup and plan before launching.

**Meeting Duration:** 1.30 Hours
**Madhur’s Involvement:** Joins after 20 minutes

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**Part 1 – Initial Discussion (0–20 minutes)**

**Led by:** NIRAJ / Main Coordinator

**Introduction:**

- Brief introductions by all attendees.

**Know the Organisation:**

- What does your group or NGO do?
- What previous work have you done in education or community initiatives?
- Why do you want to open an Apni Pathshala POD?

**About the POD:**

- Where will the POD be located (city, village, or tribal area)?
- What age group of students will be taught at the POD?
- What is the current setup (classroom, electricity, computers, internet, etc.)?

**Team Information:**

- Who will be teaching or guiding the students?
- Do the teachers or team members have basic computer skills or familiarity with digital tools?

**Part 2 – Madhur’s Discussion (20–45 minutes)**

**Led by:** Madhur Haryan

**A. Understanding the Students’ Needs:**

- What kind of students are attending your POD (school-going, dropouts, or a mix)?
- What subjects or areas do students find most difficult to learn?
- What are the primary learning needs of the students in your area?
  (e.g., Basic computer and digital learning, school subject help, job or skill training, creative or project-based learning)
- What challenges do students face in their learning?
  (e.g., electricity, device shortage, family support)
- Do students have access to a phone or computer at home? If so, can it be used for learning?                    
- What language do the students understand best? (Hindi, English, or local language?)

**B. Understanding the Curriculum:**

- Do you currently follow a fixed learning plan or syllabus?
  If yes, who developed it, and how do you implement it?
- If not, would you like Apni Pathshala to share a base curriculum?
- If provided with the curriculum, can your teachers effectively follow it?
- Do you think any topics should be simplified or localised for your students?
- Are students given certificates or reports at the end of the course?
- Can you share simple weekly data on attendance, topics covered, hours, and any issues?

**C. Key Expectations from the POD**

In addition to discussing the POD’s setup and curriculum, we will also clarify the key **reporting** and **documentation** expectations moving forward. These include:

1. **Weekly Reports:**
   - Each POD is expected to submit **weekly progress reports**, including details on **attendance**, **topics covered**, **hours spent**, and any **issues encountered** during the week.
2. **Monthly Reports:**
   - A **monthly report** is required, summarising the **overall progress**, challenges, and achievements over the month. This will be essential for ongoing monitoring and support.
3. **Success Stories:**
   - PODs will be asked to **collect success stories** from students, showcasing their learning journey and achievements. These stories help highlight the impact of digital education and will be used for further promotion of Apni Pathshala’s work.
4. **PC Complaint Templates:**
   - If there are any issues with the **PCs** (e.g., technical problems, hardware failures), PODs are required to use the **PC complaint template** and submit it to the technical team with photos or videos to assist in troubleshooting and resolution.

1. **Tell Them About PMS:** Share details on the progress, including attendance, topics covered, hours spent, and any issues encountered during the week. These reports are essential for tracking the progress.

**Meeting Outcome:**

- Gain an understanding of the students’ background and their educational needs.
- Assess whether the POD has or can implement the appropriate curriculum.
- Determine whether the POD is ready to start or if additional support is required.

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**Next Steps:**

- If the POD requires a curriculum, **Madhur** will share the relevant materials.
- If student details are unclear or need further discussion, schedule a brief follow-up call.